Applications should be sent to: assistantregistrarapp@courtecowas.org

ROLE OVERVIEW

To assist the Registrar to supervise and coordinate the activities of the Division in the Judicial Processes and Case Management of Appeals.

ROLE AND RESPONSIBILITIES

• Verify new appeal applications and other processes for compliance with the Rules and Practice Direction.
• Produce Statutory Reports of pending cases on appeal and cases yet to be assigned.
• Liaise with Registrar for constitution of Panel of Judges, Judge Rapporteur and fixing of Hearing date.
• Maintain Case correspondence and exhibit.
• Liaise with Lawyers to ensure hitch free Court Session.
• Prepare orders and notices and serve on concerned parties.
• Keeps Judgement Registers, Maintain Case files and keep them in proper order.
• Submit Judgements and Rulings to be posted on the website of the Court.
• Keeps custody of Judgements, Rulings and Orders of the Court.
• In charge of Court materials i.e. Rules of the Court, Protocols.
• Assist in the preparation of Mid-year/ Annual Report of the Registry.
• Submit Statutory Reports of Status of Pending Cases and Cases yet to be assigned.
• To prepare are summaries of new application lodged.

ACADEMIC QUALIFICATIONS AND EXPERIENCE

Education:

• A minimum of Bachelor Degree in Law.
• Possession of higher Degree in Law (master’s degree in law) would be an advantage.

Experience:

• Three (3) years relevant professional experience in a court of law, including two (2) years relevant international experience.
• Conversant in Court processes or Court Registry functioning.
• Experience in a variety of private and public institutions preferably in a multi-cultural setting and in an international institution would be an advantage

AGE LIMIT

• Candidates should not be over 50 years old at the point of recruitment and must be a citizen of one of the ECOWAS Member States. This is not applied for internal candidates

ECOWAS KEY COMPETENCES

• Ability to persuade/influence others to consider a certain point of view, adopt a new idea or implement new methods and practices;
• Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities;
• Ability to respect chain of command in an appropriate manner;
• Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval;
• Ability to utilize the Code of Ethics to manage self, others, information and resources;
• Ability to mentor others and create feedback loops with supervisors, colleagues and the subordinates to build strong working relationships and improve performance.
• Contribute to maintaining organizational unit’s performance goals and standards.
• Interpersonal skills with ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality and quantity;
• Ability to proactively interact with users (lawyers) and build strong trusting relationships based on mutual respect and regular discussions;
• Ability to establish and sustain professional credibility with users/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs;
• Ability to counsel, advise, consult and guide others on matters pertaining to assigned users/lawyers service responsibilities and established client service standards;
• Demonstrate respect for cultural differences, fairness and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race and religion;
• Understanding of diverse cultural views especially within West Africa, with sensitivity to group differences;
• Ability to challenge bias and to practice tolerance and empathy;
• Ability to listen actively, consider people’s concerns and apply judgement, tact and diplomacy;
• Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths;
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
• Ability to encourage, empower, and advocate for people in an unbiased and transparent manner.
• Ability to seek out best practices to make organizational decisions of relevance to diversity management, ensuring that project and program activities identify vulnerable areas and contain systemic checks.
• Knowledge of ECOWAS institutions, sectors, programs and policies;
• Knowledge of ECOWAS internal operational requirements of programs, projects, services and systems required to achieve work assignments and meet performance goals;
• Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others;
• Knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities;
• Knowledge of member states development trends, indicators, challenges and opportunities as it relates to project/program assigned to own position.
• Ability to study data/information from a variety of sources, identify anomalies, trends and issues, present findings, and make recommendations;
• Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance and performance targets;
• Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals;
• Ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information, including stakeholders, regional institutions and/or internal committees.
• Demonstrate operational computer proficiency using appropriate tools;
• Ability to make sound use of graphics and tables to effectively present numerical data to write semi-complex technical reports/proposals and edit/check templates, letters, etc.
• Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means;
• Exhibit interpersonal skills, make presentations, express opinions and debate ideas with others in a constructive manner;
• Ability to respect chain of command in an appropriate manner;
• Proficiency in information communication technologies (ICT);
• Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
• Ability to develop, implement an individual action plan for achieving specific work goals;
• Identify, organize and monitor tasks throughout to facilitate execution;
• Ability to contribute and/or lead on projects as per accepted project management standards and techniques, to co-ordinate contributions by others to set and meet deadlines;
• Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators and risks;
• Ability to identify, collect and assess indicators to monitor performance and to take proactive remedial action as required.