Applications should be sent to: archivistjrap@courtecowas.org 

 ROLE OVERVIEW

 Responsible for collating, indexing, categorization and management of permanent collections of documents and judicial records for preservation.

ROLE AND RESPONSIBILITIES

 Preparing the files, using a process that involves cataloguing and preparing them for public access.

• Facilitate numbering of files and secured documents of the Registry
• Prompt response to request for documents and records by Hon. Judges, Staff and External Researchers.
• Secure scanned documents of the Registry.
• Write description of the preserved records for easy retrieval and creating accessible archives for researching
• Taking stock and retrieval of documents such as: Register of Case, Court Records, Minutes of Proceedings, Court Processes and Orders, Enforcement documents, copies of Official Journal containing Notice of Registration and all audio-visual material.
• Develop workflows and procedures for the digital repository/archive
• Help identify, evaluate, recommend, and implement appropriate hardware and software for digital preservation and digitization.
• Liaising with the Docket Clerks, Court Clerks, Bailiffs, Document Control Officer, Recording  Unit and Registrar in assessing, recommending or determining the materials and documents ( audio & video)  to be archived.           
• Performs any other related tasks as may be assigned by the Chief Registrar, the Deputy Chief Registrar and the Court Registrar HOD of the division

 ACADEMIC QUALIFICATIONS AND EXPERIENCE

       EDUCATION:       

• A minimum of Bachelor Degree in Archival Science, Library Science, Art, History by the recognized institute or university.
• Possession of any higher Degree, Master’s Degree in related fields: Public Administration or Secretarial Administration plus Certification in Legal Archives and documentation will be an advantage.

       EXPERIENCE:  

• Three (3) years relevant professional experience, including tow (2) years relevant International experience in Archives Domain.
• Practical knowledge in Legal Archives & Documentation will be an added advantage.

AGE LIMIT : Be below 50 years old. This provision does not apply to internal candidates

ECOWAS KEY COMPETENCIES

• Ability to persuade/influence others to consider a certain point of view, adopt a new idea or implement new methods and practices;
• Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities; 
• Ability to respect chain of command in an appropriate manner;
• Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval;
• Ability to utilize the Code of Ethics to manage self, others, information and resources;
•  Ability to mentor others and create feedback loops with supervisors, colleagues and the subordinates to build strong working relationships and improve performance.
• Contribute to maintaining organizational unit’s performance goals and standards.
•  Interpersonal skills with ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality and quantity;
• Ability to proactively interact with users (lawyers) and build strong trusting relationships based on mutual respect and regular discussions;
• Ability to establish and sustain professional credibility with users/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs;
• Ability to counsel, advise, consult and guide others on matters pertaining to assigned users/lawyers service responsibilities and established client service standards;
• Demonstrate respect for cultural differences, fairness and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race and religion;
• Understanding of diverse cultural views especially within West Africa, with sensitivity to group differences;
• Ability to challenge bias and to practice tolerance and empathy;
• Ability to listen actively, consider people’s concerns and apply judgement, tact and diplomacy; 
• Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths;
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
• Ability to encourage, empower, and advocate for people in an unbiased and transparent manner.
• Ability to seek out best practices to make organizational decisions of relevance to diversity management, ensuring that project and program activities identify vulnerable areas and contain systemic checks.
• Knowledge of ECOWAS institutions, sectors, programs and policies;
• Knowledge of ECOWAS internal operational requirements of programs, projects, services and systems required to achieve work assignments and meet performance goals;
•  Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others;
• Knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities;
• Knowledge of member states development trends, indicators, challenges and opportunities as it relates to project/program assigned to own position.
• Ability to study data/information from a variety of sources, identify anomalies, trends and issues, present findings, and make recommendations;
• Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance and performance targets;
• Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators and risks;
• Ability to identify, collect and assess indicators to monitor performance and to take proactive remedial action as required.