Applications should be sent to: storeassistant@courtecowas.org

ROLE OVERVIEW

To assist in ensuring the availability of required logistics to guarantee uninterrupted flow of work.

ROLE AND RESPONSIBILITIES

• Receive goods purchased into the store: conduct quality control checks prior to receiving goods; in liaison with the Procurement Unit, confirm that goods received correspond to the specifications on LPOs and other user Directorates/Divisions.
• Monitor stock levels and issue Store Purchase Requisition (SPR) when stock levels are low.
• Maintain records of goods in the store: via Ecolink MM
• Ensure appropriate storage of stocks to optimise inventory, retrieval and life-span;
• Issue stock items to users on approval in accordance with laid down stores procedure.
• Generate periodic reports of stock situation to avoid stock-outs.
• Perform any other duties as may be assigned.

ACADEMIC QUALIFICATIONS AND EXPERIENCE

Education:

• Brevet de Technicien Superieur (BTS)/OND/HND or equivalent in related field from a university of recognized standing;

Experience:

• A minimum of 5 years of relevant working experience in administration, including experience in the area of archives, electronic record management or related area is required.

AGE LIMIT

• Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS KEY COMPETENCES

• ability to engage in positive approaches to team work, participate actively in discussions and the achievement of team goals;
• ability to take responsibility for own career and performance with the occasional guidance from the supervisor/mentor;
• Ability to build capacity of self and others by sharing knowledge, tools, expertise and experience with others to remain proficient and well informed in the execution of assigned role.
• well-developed interpersonal, listening and multitasking skills with a good understanding of client service responsibilities and role in representing ECOWAS values in all interactions;
• ability to take initiative to resolve routine problems associated with assigned tasks using good judgment in involving colleagues or superiors as required;
• ability to work as part of a team with the ability to explain client interactions to resolve concerns, problems and improve services;
• ability to manage own time effectively and organize own work area in a manner that will meet performance expectations related to assigned client services;
• Ability to direct people to the appropriate source for further information and ask for help when overwhelmed with client demands.
• ability to apply culturally-relevant and appropriate approaches with people from diverse cultural backgrounds;
• good diversity management skills to interact with individuals in a manner that is culturally appropriate and in accordance with ECOWAS rules/policies;
• Good knowledge of diversity management as it relates to daily work expectations and assigned tasks.
• good knowledge of the ECOWAS mandate and operational goals of relevance to assigned responsibilities;
• ability to keep up-to-date with Departmental activities, schedules and goals of pertinence to own work team, functional area;
• excellent knowledge of ECOWAS procedures relevant to assigned work and the ability to apply sound judgment in their application;
• Demonstrated strong interest and commitment to ECOWAS values and activities in daily assumption of duties.
• excellent ability to maintain, process and provide accurate information as part of assigned tasks;
• ability to organize files and information for easy retrieval and record keeping;
• ability to spot mistakes, act promptly to correct them and learn from experiences;
• knowledge and ability to challenge and question fundamental assumptions regarding accepted ways of doing things in the spirit of improvement
• excellent ability to use current technology to communicate effectively e.g. office software programs, including spreadsheets, word processing and graphic presentation software; ability to type and format presentations, reports, manuals, newsletters, website content;
• well-developed information sharing skills using technology and in accordance in established processes and practices;
• Advanced verbal assertiveness and communication skills with a demonstrated ability to acknowledge and understand the validity of others’ viewpoints and to respond in a constructive manner;
• proficiency in information communication technologies(ICT);
• Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
• ability to allocate time for specific task in a manner that will meet deadlines and quality/quantity expectations
• good organizational skills with an excellent ability to break down work into smaller parts and focusing on the most important steps first;
• with appropriate guidance, ability to contribute to maintaining organizational performance standards throughout implementation of new processes, practices and plans adopted by the Department and of relevance to assigned tasks;
• ability to monitor progress and to consider new goals in the context of assigned responsibilities;
• Ability to follow through with commitments made to others